Belle River District Minor Hockey Association governance resources

Association finances and banking, travel-team accounts, monthly reporting and reimbursements.

The current filename says 2026-2 while the cover says Updated AGM 2024 and confirmation clause retains May 28, 2024. Operating appendices retain June 2009 and older supplier/season references. Standalone May 2026 uniform policy and refund page differ from some older text; consult each separately dated source. Auditing-committee clauses do not publish an independent audit.

Source checked Oct 1, 2026 · Publisher’s website

Representative-team uniforms, jersey ownership, sponsor bars and apparel approval.

This standalone newer policy differs from the still-linked 2023–24 Travel Uniform Policy and older bylaw appendix. The current library links both; the older copy is retained privately and not duplicated as current guidance.

Source checked Oct 1, 2026 · Publisher’s website

Travel-team affiliation, consent, rostering and AP fees.

The document refers to an upcoming season without identifying the year; do not imply fees/rules were newly adopted for 2026–27.

Source checked Oct 1, 2026 · Publisher’s website

Illustrative revenue, team expenses and payment schedules.

A sample with editable team/date fields and example figures, not actual team financial results or verified current rates. Internal example payment amounts differ from the travel-fee line; retain as historical illustrative template.

Source checked Oct 1, 2026 · Publisher’s website

Team fundraising application, licensing and post-event reporting.

The library update is page metadata, not confirmed adoption of every provision. Blank application/report forms are linked through this process page rather than presented as completed reports.

Source checked Oct 1, 2026 · Publisher’s website

Refund-request conditions, proration and processing.

The online page states a December 31 cutoff, while older bylaw refund text says December 1. Preserve the conflict and direct readers to the association for application to their case.

Source checked Oct 1, 2026 · Publisher’s website

Expense-claim template with manager approvals and receipt requirements.

An unfilled historical template, not actual expense results. Its $45/day meal limit differs from $75/day in the current-linked bylaw appendix; confirm applicable limits with the association. “Audited” is a blank processing field, not an auditor report.

Source checked Oct 1, 2026 · Publisher’s website

Member protections and parent grievance process.

No issue or adoption date appears. Grievance text preserves its exception for sexual/physical abuse.

Source checked Oct 1, 2026 · Publisher’s website

Discipline scope, infraction categories and hearing procedures.

No issue or adoption date appears; this source reference does not evaluate legal or procedural compliance.

Source checked Oct 1, 2026 · Publisher’s website

Player conduct, commitments and acknowledgement.

The current Risk Management library still links a season-labelled older filename. The body does not state a new adoption date.

Source checked Oct 1, 2026 · Publisher’s website

Parent conduct, commitment and respectful participation.

The library filename contains an apparent 2103_2014 typo. No current adoption date is inferred. A duplicate stored copy is retained privately and not listed twice.

Source checked Oct 1, 2026 · Publisher’s website

Governing-body expectations for online communication.

An older OHF policy copy linked by the association, rather than a locally authored policy.

Source checked Oct 1, 2026 · Publisher’s website

Dressing-room device use and team-official monitoring.

An older governing-body policy copy, not an association-authored policy.

Source checked Oct 1, 2026 · Publisher’s website

Safe dressing environments, minimum attire and individual accommodations.

A governing-body policy copy linked in Team Management Documents.

Source checked Oct 1, 2026 · Publisher’s website

Board business and a monthly treasurer income/expense comparison.

The embedded report on physical PDF p. 2 compares August 2026 with August 2025. It is a treasurer report without an independent auditor opinion. The minutes refer to a proposed future motion to audit 2025 financials; that is not an issued audit.

Source checked Oct 1, 2026 · Publisher’s website

Proposed board roles, governance lines, compensation and annual-budget provisions.

The publisher’s September 25 notice schedules an October 20 meeting, which is after this review date. These are proposals to be voted on; no adoption is implied. The PDF has two physical pages although its footer says Page 1 of 1.

Source checked Oct 1, 2026 · Publisher’s website

Proposed reporting lines and Treasurer financial oversight.

The publisher introduces this as the suggested new board structure for the October 20 Semi-AGM. It is not indexed as an adopted governance replacement.

Source checked Oct 1, 2026 · Publisher’s website

Links to blank team financial forms and a separately listed non-parent coach expense worksheet.

The XLS workbook was inspected read-only: it contains unfilled financial, tournament-request, bank-information, referee-tracking, account-sign-off and travel-fee sheets. It is not actual association financial statements. Historic fee/bank instructions differ from other published policies and are not treated as verified current terms. The directory remains the public link to the workbook.

Source checked Oct 1, 2026 · Publisher’s website

Consolidated financial statements with 2023 comparisons and an independent practitioner’s review engagement report.

The practitioner’s report gives a qualified review conclusion and expressly does not express an audit opinion. Listed in the association’s 2024–2025 board-minutes library. The financial year and the later report date are distinct.

Source checked Oct 1, 2026 · Publisher’s website

Meeting record describing the status of the 2024–2025 financial report and the appointment of an accounting firm.

Physical p. 5 says the 2024–2025 financial report was not ready at this meeting and would be posted when received. The appointment motion is not an issued audit report. This dated meeting statement does not establish its later publication status.

Source checked Oct 1, 2026 · Publisher’s website

Attached May 2026 management income-and-expense report with May 2025 comparison.

The table on physical p.2 is a management financial report, with no accompanying independent accountant assurance report. It compares a single month, not full fiscal years.

Source checked Oct 1, 2026 · Publisher’s website

Attached May 2025 Statement of Activity Comparison with May 2024 results.

The scanned table on physical p.2 is a management activity report, with no accompanying independent accountant assurance report. It compares a single month, not full fiscal years.

Source checked Oct 1, 2026 · Publisher’s website