Association Command Centre
See every participating team, current balances, and activity from one board-level view.
Minor hockey financial management software
See every hockey team’s finances in one place.
HuddleBooks gives associations and teams one shared financial record, with imported bank transactions, receipts, approvals, reporting, and activity connected to every entry.
Managing one team? Explore the Individual Team Plan.
All 8 Mississauga Senators AAA teams are using HuddleBooks for the 2026–27 season.
Receipt
Attached
Approval
2 of 2
Validation
Reviewed
The visibility gap
Three places. No full picture.
Most teams do not have a spreadsheet problem. They have a financial record split across files, inboxes, and text conversations, leaving the board to reconstruct it later.
01 / Spreadsheet
The numbers live in one volunteer’s file.
02 / Inbox
Receipts and approvals arrive out of order.
03 / Group chat
The board still has to ask what changed.
HuddleBooks keeps every transaction, receipt, and approval together.
The bank-connected difference
Start with what actually moved through the team bank account.
A shared spreadsheet only shows what someone entered. HuddleBooks imports the bank activity first, then gives the treasurer a clear process for completing each financial record.
- 01
Bank activity comes in first
Transactions are imported through a read-only connection. HuddleBooks cannot move money or make changes to the team bank account.
- 02
The treasurer completes the record
The treasurer categorizes and validates each transaction, then attaches the receipt or supporting file.
- 03
The right people see the current record
Authorized board members and families can log in whenever they need the financial information available to their role.
The bank connection is read-only. HuddleBooks never moves the team’s money.
Built for association control
The controls hockey needs, without the accounting-system weight.
Bank transactions imported
Bring bank activity into HuddleBooks so treasurers can categorize, validate, and attach receipts.
Dual approvals
Keep spending review separate, documented, and easy for volunteers to complete.
Connected audit trail
Keep each receipt, approval, change, and validation attached to the transaction.
Role-based transparency
Give each role the financial visibility it needs, while limiting editing and approval permissions to authorized volunteers.
One board-level view
Every participating team, without another reporting request.
The Association Command Centre gives authorized leaders a consistent view across teams while each team keeps its own day-to-day workspace.
- Participating-team visibility in one place
- Consistent financial controls across volunteers
- Clear exceptions without opening every spreadsheet
Protect the volunteer
Good controls should make the job easier.
Treasurers get a clear workflow. Approvers see what needs a decision. The board gets a durable history instead of relying on one person’s memory.
See the individual team path
The Shared Ledger Trail
One transaction. The right view for every role.
The work changes by role. The financial record does not. Follow the same entry from receipt to visibility.
Board view
Oversight without chasing updates
See every participating team, current balances, exceptions, and an audit-ready history from one command centre.
8 teams visible
Transaction 1047
Tournament deposit
$1,250.00
Receipt
Attached
Approval
2 of 2
Validation
Reviewed
Visibility
Shared
Audit trailComplete
Receipt attached, two approvals recorded, and bank transaction validated. The history stays connected to the entry.
Association proof
“As a club, we’re always looking for ways to improve the experience for our families and volunteers. HuddleBooks gives us the transparency, reporting, and ease of use that today’s teams need.”
All 8 AAA teams · 2026–27 season
Canadian infrastructure
Encryption in transit and at rest
Role-based access and activity history
Practical hockey finance resources
Start with the job your volunteers need to do.
Use the free templates and guides to strengthen the team’s financial process now, whether or not you are ready to change software.
Browse all hockey finance resourcesPlan the season
Hockey team budget template
Build player fees, fundraising, sponsorships, tournaments, travel, ice, and development into one practical starting budget.
Use this resourceRun the role
Hockey team treasurer checklist
Follow the financial work from preseason setup through monthly reconciliation, parent reporting, and season-end closeout.
Use this resourceStrengthen the process
Minor hockey financial management guide
See how budgets, supporting records, approvals, reporting, and closeout work together to protect volunteers and associations.
Use this resourceStraightforward Canadian pricing
One association command centre. Simple pricing by team.
Association pricing starts at $1,250 per year and scales with the number of participating teams. Applicable taxes are additional.
Association plan
$1,250 minimum / year
Plus applicable taxes
Teams 1–10
$250
per participating team
Team 11 onward
$175
per additional team
Association Command Centre included
View full pricingQuestions boards ask
Bring the practical questions.
Controls, access, data, pricing, and the volunteer experience should be clear before you change systems.
See every questionWhy not keep using Excel or Google Sheets?
Excel and Google Sheets can track numbers. HuddleBooks connects each transaction to its bank activity, receipt, approvals, questions, and history. That gives the board one current financial record across every participating team, without relying on volunteers to keep separate files and inboxes aligned.
Our teams already have capable treasurers. Why does the association need HuddleBooks?
Strong controls support capable treasurers. HuddleBooks gives the board visibility into imported bank transactions, receipts, approvals, and activity throughout the season. At season-end, the treasurer can use that record to show the association that the team’s books are complete and its bank account has been closed with a zero balance.
How does association-wide access work?
Each participating team has its own workspace. Authorized association leaders use the Association Command Centre to see the participating teams together, while role-based access limits what each board member, manager, treasurer, or parent can do.
Does HuddleBooks connect to the team bank account?
Yes. HuddleBooks uses a read-only connection to automatically import transactions from the team bank account. It cannot move money, make payments, or change anything in the account.
Where is our data stored?
Your data is stored on Canadian infrastructure and encrypted in transit and at rest. Role-based access controls limit what each user can see and do, while immutable audit logs preserve a record of activity.
How does association pricing work?
The Association Plan has a $1,250 CAD annual minimum. Participating teams 1–10 are $250 each, subject to the minimum, and each team after 10 is $175. The Association Command Centre is included for participating HuddleBooks teams. Applicable taxes are additional.
A clearer season starts here
See HuddleBooks with your association in mind.
Bring your current process and the questions your board needs answered. We’ll show you how HuddleBooks gives your association clearer visibility across teams.