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Governance Library

GVDMHA governance resources

Bylaws, team handbooks and financial policies.
Public sources, organized so you can find what matters.

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Grand Valley and District Minor Hockey Association

GVDMHA / Ontario / OMHA

Bylaws, operating rules and current meeting resources, with separate seasonal fundraising waiver decisions and proposals.

Official website Association resources

Financial statements & reporting

Public executive minutes include treasurer financial updates and report-approval entries. The May 2026 banking and fundraising proposals have no voting outcomes in the published agenda. No independently audited financial statements were located in the official resources reviewed on October 1, 2026.

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8 documents

Official association sources

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Financial balances, income and expense update, and approved team spending decisions.

Executive minutes with treasurer updatePDF · 6 pagesFebruary 18, 2025Official source
Financial reportingGovernance
Find a section (2)
Treasurer income and expense updatePDF p. 2 Treasurer report approvalPDF p. 2

In-season narrative update, not independently audited statements. Team amounts are not exported or compared.

Source checked · Publisher’s website

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Treasurer discussion, reimbursement process and equipment spending with receipt requirements.

Executive minutes: reimbursement and spendingPDF · 5 pagesJune 10, 2025Official source
Team financesBudgets
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Reimbursement processPDF p. 2 Approved equipment reimbursementPDF p. 3

A treasurer update is discussed; no completed financial table or auditor report is attached. Public summary does not characterize the association’s financial health.

Source checked · Publisher’s website

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Fundraising-event motions, coaching appointments and a brief treasury update.

Executive minutes: fundraising and team operationsPDF · 5 pagesAugust 14, 2025Official source
Fundraising
Find a section (1)
Fundraising motion headings and recorded outcomesPDF p. 4

Published minutes retain drafting placeholders including XXX and ENTER IN u8 coach motion here. No final financial statement is attached. Alternate Copy download is retained privately, without a duplicate public document. Fundraiser motion headings have carried results, but their resolution boilerplate says adoption of minutes and repeats Resolution #6; the exact resolution wording remains ambiguous.

Source checked · Publisher’s website

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Approved 2025–26 waiver of the association/team fundraising split, treasurer report acceptance and sponsorship update.

Executive minutes: seasonal fundraising waiverPDF · 4 pagesOctober 28, 2025Official source
FundraisingFinancial reporting
Find a section (2)
Approved 2025–26 fundraising waiverPDF p. 2 Treasurer report acceptancePDF p. 2

Waiver is expressly for 2025–26. The meeting is dated October 28 but refers to accounts up to October 31; dates are preserved. Circulated account statements are not attached here.

Source checked · Publisher’s website

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Agenda with proposed dual-officer electronic banking and a 2026–27 fundraising-split waiver.

Executive agenda: proposed banking and fundraising changesPDF · 3 pagesMay 12, 2026Agenda only
Team financesFundraising
Find a section (2)
Proposed electronic banking protocolsPDF p. 2 Proposed 2026–27 fundraising waiverPDF p. 2

Current library labels the download minutes; body is an Agenda and contains proposals without vote results. The 2026–27 waiver and banking protocols are not treated as adopted.

Source checked · Publisher’s website

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Member notice listing planned financial approval, elections and voting eligibility.

Annual General Meeting noticePDF · 2 pagesMay 3, 2026 meeting date in bodyNotice only
Financial reportingGovernance
Find a section (2)
Planned financial approvalsPDF p. 1 Voting eligibilityPDF p. 2

Notice only, without statements or election outcomes. Body meeting date is May 3; voting section calls April 5 “35 days prior”, which instead implies May 10. Do not resolve this internally.

Source checked · Publisher’s website

Documents belong to their publishers. Listings describe public sources and selected topics; they do not assess an association’s governance or confirm its current requirements. Associations have not reviewed or endorsed these listings.

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About the Governance Library

A public reference library for hockey association documents. The library covers 135 Ontario association and program profiles across 2 governing bodies: 131 OMHA, 4 HEO. Parent associations and separately researched programs have their own profiles.

  • Every listing links to an official publisher source.
  • Topics and section links help you find information inside longer documents.
  • Document dates and source-check dates are shown separately.
  • Financial reports and audited statements are labelled separately.
  • Coverage describes selected sources, not an association’s performance or a complete policy inventory.

Sources checked Oct 1, 2026 – Oct 6, 2026. Each listing retains its own source-check date. Older seasons and uncertain adoption dates are labelled. For current requirements, consult the association.

To suggest a correction, email mike@huddlebooks.ca with the association name, official source URL and a description of the change. Corrections are checked against the source before updating the listing.